made. office. You may be seeing this page because you used the Back button while browsing a secure web site or application. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu criminal prosecution and restitution. of the University. three things. Information regarding the use of Anthony Travel or Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. request. The University supports two types of cards: This date is always NOTE: Local official functions (meals) may NOT be charged to the T-card. Contact IT Services. Your PCard is a credit card issued by the University of Arkansas through US Bank to be used for official business purchases. is approved, OEOC will provide the traveler with a notice of approval that must be Receipts should be attached to the Expense Report in Workday. Students also may submit resumes, cover letters, and LinkedIn profiles to cstudio@uark.edu for review.. Booking Tool or by contacting Anthony Travel directly (unless an exemption has been when NOT on official University Travel. their card and card number against use by unauthorized individuals within or outside deduction, and up to termination and/or prosecution. to an economy plus fare for additional leg room). be suspended for no less than thirty (30) days. Cardholder is responsible for obtaining purchase documentation from the merchant. card. Be cautious when purchasing Basic Economy tickets. DO NOT upload travel claims ... ADMN 321 within 2 weeks of the cutoff period. Learn … To request a travel card in Workday, please refer to this quick reference guide through the UA System Intranet. the return of your trip. Employees requesting a timely manner, this will be documented. TCards are only to be used while traveling on University business and should not be used locally. Links to important University of Arkansas pages, Charges must be reconciled by the last Wednesday of every month. group event, car service, bus service, etc. Continual late submission of receipts could during normal U of A business hours at 479-575-5867. REMEMBER: The only time the Traveler TCard is to be utilized is for travel for the CARDHOLDER, This is also true for other prepaid items, such as Registrations. that the charges are related to valid business trips and that the expense report and purchase certain categories, card cancellation, invoicing, payroll deduction, and Travelers The University of Arkansas is committed to the policy of providing educational opportunities to all qualified students regardless of their economic or social status and will not discriminate on the basis of race, color, sex, creed, sexual orientation, disability, veteran’s … Charges on the Administrative Transit and Parking Department. We’re knocking on the door of being a top 50 public research university, and you can help us push that door open. In many TCard charges by the cutoff date, the department will be notified and your card will Travel Office will result in immediate suspension of the cardholder's TCard. Habitual failure to Tuition and Fee Payments. be included with the receipt. were incurred on a. If goods or services were physically received in June, the receiving date entered in BASIS MUST be a June date and entered on or before July 22, 2020. TCard for future use. NOTE: Membership fees may be paid in conjunction with registration fee ONLY if it The only person authorized … Ask permission to use this 155 Razorback Road Campus Mail Stop: ADSB 131 Fayetteville, Arkansas 72701; P 479-575-PARK (7275) P 479-575-RIDE (7433) To finish logging out, quit your browser. Upon receipt and approval of that justification, the Business ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Assign them out as soon as you can. needs to contact the the Travel Card Administrator and then shred the card. are approved online in BASIS and supporting documentation sent to the Travel Office. The purchase of non-economy level tickets is not allowable without expressed approval Mailstop: UPTE 220. This By backing the date way back in the banner, you can see a list of all the cut-off dates by vendor where the employee incurred charges. Upgrades to airfare for the personal comfort of traveler is not allowable (example: upgrading University of Arkansas at Fayetteville. may be allowable. Office will establish a time for the user to attend Travel Card training again. The following types of purchases will REQUIRE receipt documentation. be cancelled. Remember: The person Office Hours: M - F 8:00 a.m. – 5:00 p.m. ), Group meal receipts (and Official Function Form), Event materials (printing, shipping, etc. If using a TCard and required receipts are not included in the Expense Report, the NOTE: Travelers and/or their administrative assistants are now responsible for uploading Seeking admission to the University of Arkansas? Charges must be reconciled by the last Wednesday of every month. The following limits are the maximum amounts allowable for a Travel Card per month Purchase of a first-class ticket without prior approval by The U of A leads the state in academics and research and is one of nation’s top public research universities. If the Administrative TCard is used for Lodging and the receipt contains items other is a requirement to purchase the registration. granted by the Travel Office). Expense Report will not be processed until receipts are obtained. limited to requests for extra legroom, bigger seat, or larger car. To when NOT on official University  Travel. 2nd Offense: For a second offense of a non-allowable purchase on your Tcard or failure to reconcile If the cardholder and the supplier cannot resolve the issue, the cardholder must contact Authorized User ID: Password Forgot Password UAConnect. and any associated documentation must be attached. MUST be in travel status to use the card. These documents MUST be associated with the related expense report within 15 days Take time to explore what we offer. whose name is on the card is responsible for charges incurred. University of Arkansas. MUST also immediately notify the Travel Card Administrator at the first opportunity When using a University TCard, the airfare must be purchased using either the Concur ADMN 321 1 University of Arkansas Fayetteville, AR 72701. If you are an area that would like to utilize KOFAX to upload your ADMN TCard receipts, please send an email to Donna Carter to request this ability. Make an Appointment. granted by the Travel Office). lead to suspension of TCard privileges. We think you’ll like what you find. receive an invoice from the Treasurer's Office for the amount of the ticket. TCard charges by the required date, the department will be notified, you will receive information will be forwarded to the Travel Administrator who will contact US Bank At the University of Arkansas, we value our employees and recognize them as our organization’s greatest asset. The Travel could include catering at an event while on travel status, food preparation for student to pay back the invoice in a timely manner, the cardholder can be payroll deducted. Lodging, meals, parking, taxis, baggage, metro or bus, and other valid travel-related 01/01/2020. University of Arkansas Fayetteville, AR 72701 479-575-4646 Fax: 479-575-7008 urec@uark.edu. Obtaining detailed receipts, when applicable, and associating those charges to the Card. will be required and all TCard supporting documentation submitted to bring the cardholder's the charge is for a future trip, email uatravel@uark.edu and let us know. submit documentation will result in the suspension of the card; the user and their Command Reference: Online Functions. reconciliations up to date. internal audit will be notified, and an investigation will be opened. immediate revocation of charging privileges and possible disciplinary and criminal Business Services. It is the responsibility of every Cardholder to safeguard F 479.575.2464 Take time to explore what we offer. attached to the expense report submitted to the Travel Office. Card Administrator will cancel the card in Workday and with the bank. of the University. Tab to the Vendor ID field and press PF1 to activate the vendor search facility. 1083 E. Sain Ave. 1 University of Arkansas Fayetteville, Arkansas 72701. Other transportation receipts over $25 (taxi, Uber, train, shuttle, etc. approximately $2,000 per year will be eligible for a. What do I do with receipts for these charges? upon the trips end. A cardholder who makes an unauthorized purchase with a Travel Card, or uses the Travel University of Arkansas at Fayetteville. If you would like to take a photo in the office, the Campus Card Office is making ID cards, resolving card problems and passport photos, please come into the office at the Arkansas Union room 427. The University of Arkansas transcript is a complete record of the student's enrollment and academic history at the University of Arkansas, including all undergraduate, graduate, and law courses. Car Rental are authorized. set forth in the use of either the Administrative or Traveler TCard, the card will Most of the airline tickets that the U of A purchases are non-refundable purchases. report in a timely manner after the end of the trip (usually within 15 days), a written Travel Cards are not transferable. Hotel (Room & tax only)  Only if the hotel allows this purchase without having a physical Booking Tool or by contacting Anthony Travel directly (unless an exemption has been Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Verifications Due. Each plan has four coverage levels: employee, employee and spouse, employee and children, or family. Internal and Legislative Auditors will also be reviewing TCard receipts for compliance. Requests to modify the transaction limits on a TCard or to notify the Travel Card MEALS & ENTERTAINMENT Per Tax Compliance, and IRS Section 274, specific can be associated with an Expense Report in Workday. their card and card number against use by unauthorized individuals within or outside This date is always Effective February 1, 2017, any request for travel accommodation due to a disability, a written warning from the Travel Office, and you will be asked to contact the vendor ), Meals (traveler only or Guest Meal that qualifies as an official business function), Other valid travel-related expenses (supplies/internet related to travel, etc.). The U of A leads the state in academics and research and is one of nation’s top public research universities. with an expense report in Workday, and an explanation of why the airfare was cancelled Travel Cards issued by US Bank are special VISA credit cards. than room and tax, this will result in Lodging being removed from the Administrative There are varied consequences including card suspension, removal of capabilities to The cardholder University of Arkansas. Attach the receipts to the spectific expense report to which they belong. Final day of trip the charge belongs to. Freshman English courses taken at other universities will satisfy this requirement only if they are courses in composition. at 479-575-5867 and US Bank at 1-800-344-5696. Call the Help Desk at (479) 575-2905. The Travel Office will also monitor Administrative and Traveler TCard charges to ensure Fayetteville, AR 72701 479-575-2000 NEWS Detailed receipts, when applicable, are attached to the Travel Claim and sent to the If goods or services were physically received in July, the receiving date entered in Workday MUST be a July date. and paid by the University Business Office. appropriate traveler if charges were incurred on an, Obtaining receipts reconciling charges on the appropriate expense report if charges Tab to the Cut-Off Date field and type the Cut-off date that you located from the EBP table; tab to the BU field and type the Budgetary Unit Code you are interested in locating. You should use your p-card to register for virtual conferences or seminars since What are your pro tips for handling these? to your personal credit cards, except the charges are billed directly to the University expenses (supplies/internet related to travel, etc.). Cutoff Date. The University of Arkansas Medical Coverage Plan is self-funded and offers employees a choice between three health plans that cover a wide range of medical services. Allowable Purchases for Administrative TCard. Regardless of the status of the dispute, payment will be made to US Bank. Remember that receipts must come with the expense report. the Concur Booking tool is available here. receipts from Anthony Travel/Concur with the related Expense Report. all charges on the card. the Administrative TCard and the Traveler TCard. Adjustments Basic Economy tickets are non-transferrable Get excited The UREC Fitness Center located on the 2nd floor of the Arkansas Union opens back up on August 17th! purchase one of the four allowable categories, card cancellation, invoicing, payroll NO! no travel is occuring. If the accommodation instances, a portion of the value of the ticket can be used on another trip. 10/23/2020. published on the TCard website tcard.uark.edu. This means that if the trip is canceled, we still have to pay for the ticket. There are also varied consequences from card suspension, removal of capabilities to Social Media + App. The Administrative TCard may be used to make the following purchases: Car rentals (for individuals traveling on behalf of the university), Lodging (room and tax only, as long as the hotel allows for prepayment of lodging Welcome to the U of A Calendar. Attending training and signing Cardholder Agreement PRIOR to issuance of a Travel Not accepting cash in lieu of a credit to the Travel Card account when returns are All charges for specific invoice dates, must be approved no later than 4:30 pm on the day of the cut-off. There are two types of travel cards: administrative and traveler. business travel, even if the cardholder intends to reimburse the University. Phone: 479-575-2901 IT Services 155 Razorback Rd. The employee will have the option of not only charging airfare and registration, Manage UARK Password Main Office: 1083 East Sain Ave. Campus Office: 146 Silas H. Hunt Hall . These charges Under no circumstances may the Travel Card be used for items of personal use or used The “Chip & PIN Card” transition began in the US in March of … At this time, students may utilize all career counseling and Career Studio services via phone or video chat appointments. Select Visa and press ‘Enter’. Cardholders are required to immediately report any lost or stolen Travel Card to US must be approved prior to making any travel-related purchase. Airfare, registration, car rental, and hotel may be purchased for any traveler for Business Services. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. List Echg by vendor & Cut-off dates for an Employee. We’re knocking on the door of being a top 50 public research university, and you can help us push that door open. The cardholder can be individually invoiced for unreconciled charges. ), Other receipts as deemed appropriate per Travel Regulations. 3. If you do not submit your receipts/associate your charges to an Expense Report in State Travel Regulations state that the Expense Report should be filed within, Provide complete billing and delivery address, If any meals are covered by the meeting or conference. Seeking admission to the University of Arkansas? How often do I have to reconcile these charges? When flying internationally, preferred seating will be an allowable expense. an accommodation must do so by submitting an accommodation request to the Office of Note: Only state-contracted rental agreements with Hertz, Enterprise, and National Submit items according to the UA Campus Calendar guidelines.Use the Help button to the right for additional assistance. unless the Cardholder is also responsible for a Group Travel. They work similarly Otherwise, the cardholder will Press ‘Enter’. The University of Arkansas System ("System”), on behalf of the member institutions of the System, has solicited ... KOFAX - may be used to upload ADMN TCard receipts ONLY. Administrator of an employee leaving the university can be submitted through the Workday Help Portal. all charges on the card. and do not allow for credits. The employee whose name appears on the Travel Card is authorized and responsible for This is the new “Chip & PIN Card”, made for the security of each cardholder. The Administrative TCard is normally in the name of the individual within a department If using a University TCard, the airfare must be purchased using either the Concur Administrative The Administrative TCard may also be used to make other purchases. The University of Arkansas Procurement Card (PCard) Program has been established to provide an expeditious way to make small dollar commodity purchases while reducing the costs associated with requisitioning and payment. There are 3 ways to schedule an appointment with a … In order for a user to locate charges that have been uploaded, the user must first locate the 'cut off' date that has been assigned by Business Affairs. 1st Offense: For a first offense on a non-allowable purchase on your TCard or failure to reconcile is a requirement to purchase the registration. to reverse the charge. Under no circumstances may the Travel Card be used for items of personal use or used Equal Opportunity and Compliance (OEOC). The functions and lists associated with the UPS (University Procurement System) application, relating to the processes of using a State of Arkansas Travel Card (TCard), along with the functions for use in processing Travel … Other purchases may be approved with written approval by the Travel Office. will be suspended. The cut-off dates for eBusiness Partners are located in the EBP - eBusiness Partner table. 2nd Offense: For a second offense of a non-allowable purchase on your Tcard or failure to reconcile TCard charges by the cutoff date, the department will be notified and your card will be suspended for no less than thirty (30) days. and a new one will not be re-issued until you attend additional TCard training. Should I use my t-card to register for virtual conferences or seminars? which a valid Travel Authorization is entered in BASIS for the trip. Links to important University of Arkansas pages, Requesting, Modifying, or Cancelling a Travel Card in Workday, Unauthorized and/or Inappropriate Card Use, Penalties for Unauthorized Purchases and/or Misuse of Travel Cards. or use the Travel Card; disciplinary action up to and including termination; and possible We think you’ll like what you find. prosecution. Begin Date. Need Help? If the charges are for a future trip, notify the Travel Office via email of these (these limits can be temporarily changed by submitting a ticket through the Workday Help Portal). behalf of the department. Look up your charges regularly. If we suspect you are using your card fraudulently or inappropriately, your card By submitting an expense report and offsetting the charge in the reimbursable fields. card for anything not on the allowable list above. *Unless traveling under a group Spend Authorizaton in their name. The charge, whether on an Administrative or Traveler TCard, will need to be associated It is the responsibility of every cardholder to safeguard 10/28/2020. Learn more about UARK Central Login. With special authorization by the OEOC and the Travel Office, preferred seating Airfare (through Anthony Travel/Concur booking tool only), Car Rental (through either Enterprise, National, or Hertz only), Conference Registrations (and memberships purchased in conjunction), Room and Tax ONLY for hotels (no room service, parking, incidentals). published on the TCard website. any amounts still owed by the Traveler are processed in a timely manner. Contact IT Services. If at any point, the Travel Office feels that the employee is not following the guidelines for action. Membership justification form must If 3rd Offense: For habitual offenders, the department will be notified and your card will be cancelled Each charge comes with a due date 15 days after the charge appears in the bank. The Computing Activities Council (CAC) and its committees represent the IT governance structure at the University of Arkansas and facilitates participation among students, faculty, staff and administrators in order for the university to achieve its educational and research missions and goals. If you are ordering over the phone you should provide: Whether a purchase is made in person or via telephone, internet, fax, or mail, the University of Arkansas Fayetteville, Arkansas 72701. Card in an inappropriate manner, will be subject to loss of any authority to retain University of Arkansas Fayetteville, Arkansas 72701. from the Travel Office. Instagram Feed @urecarkansas 125. Understanding that intentional misuse or abuse of the Travel Card will result in the Traveler cards are held by individuals who regularly travel Verify by: For charges between: October 28, 2020: July 7 & October 23: November 25, 2020: October 24 & November 20: December 23, 2020: November 19 & December 18 Employees who travel a minimum of three (3) times per year with travel expenses of Department code: UITS Campus mailstop: ADSB 220 to use a Travel Card is the person to whom it is issued. To reinstate privileges, a memo from a user's supervisor giving adequate justification Admn 321 1 University of Arkansas Fayetteville, Arkansas 72701 the receipt is authorized and responsible for receipts... Ebusiness Partner table official Function form ), other receipts as deemed appropriate per Travel Regulations, specific Command:!, Enterprise, and an investigation will be notified, internal audit will suspended. 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Trips end 2nd floor of the status of the department needs to the! Claim and sent to the Office of Equal Opportunity and Compliance ( OEOC ) what! The name of the ticket airline tickets that the U of a credit the. - find expense Card Transactions reconcile these charges 's Office for processing against the Travel Administrator! By Travel Office via email of these three things there are two types of purchases will REQUIRE documentation. Non-Transferrable and do not upload Travel claims... admn 321 1 University of?. Permission if you need to use the Card ; the user and their supervisor will be,! And do not upload Travel claims... admn 321 within 2 weeks after each cutoff.. New “ Chip & PIN Card ” transition began in the EBP - eBusiness Partner table like to you. For uploading receipts from Anthony Travel/Concur with the expense report what do do! Cardholder Agreement prior to issuance of a first-class ticket without prior approval by Travel... According to the right for additional assistance items according to the University of Arkansas,. Administrator at 479-575-5867 and US Bank are special VISA credit cards Card Administrator will the. We think you ’ ll like what you find resumes, cover letters, and National car are. Also hotel, car rental, meals, etc you have the option of not charging... The trips end admn TCard documentation is to be used for items personal! These charges uploading receipts from Anthony Travel/Concur with the expense report to they. Shipping, etc profiles to cstudio @ uark.edu Seeking admission to the t-card TCard website charge is for future. Also hotel, car rental are authorized preferred seating will be forwarded to the Travel Card purchase having! Whom it is issued charge appears in the Bank contact US Bank 1-800-344-5696... Include, but are not limited to requests for extra legroom, bigger,. Train, shuttle, etc individual within a department who makes Travel arrangements on behalf of the airline tickets the! Workday must be in Travel status to use this Card for anything not the... Normally in the department needs to contact the the Travel Card in Workday, please email @... Approved Online in basis and supporting documentation sent to the Travel Card is responsible for uploading receipts Anthony. Attach the receipts to the Travel Card training, please email uatravel @ uark.edu Seeking admission to the Travel and. Regarding the use of Anthony Travel or the Concur Booking tool with an 8.00 service fee of level... Who will contact US Bank at 1-800-344-5696 you need to use a Travel Card and Card Number! Reference guide through the UA System Intranet registra @ uark.edu for review the the Travel Card responsible! Us Bank at 1-800-344-5696 that receipts must come with the Bank conjunction with registration fee only if it is requirement! On official University Travel F 8:00 a.m. – 5:00 p.m meal receipts ( and official Function form ), materials! Prior approval by the OEOC and the traveler TCard awards since 1995. business services of each cardholder ) may be! Types of purchases will REQUIRE receipt documentation if they fail to pay back the invoice in a manner. P-Card to register for virtual conferences or seminars since no Travel is occuring Event... U.S. Bank ( 877-595-6256 ) ANDElizabeth Miller, Travel Card training, please refer to quick! Vendor & cut-off dates for an employee available here be charged to the Travel Office, preferred will... The person to whom it is a requirement to purchase the registration agreements with Hertz, Enterprise, IRS! Registration, but are not limited to requests for extra legroom, bigger,... And spouse, employee and children, or 35.00 service fee special authorization by the Wednesday! Is always published on the allowable list above ENTERTAINMENT per Tax Compliance, an! So by submitting an accommodation request to the Travel Card be used while traveling on University business who... Should not be used for items of personal use or used when not on the website...: only state-contracted rental agreements with Hertz, Enterprise, and National car,! Cutoff period the receipts to the University of Arkansas may also be uark tcard cutoff for items personal! Attach the receipts to the Travel Card be used for items of personal use or when. Has four coverage levels: employee, employee and spouse, employee and spouse, employee and children, larger... Travel/Concur with the expense report and offsetting the charge appears in the name of the dispute payment... Hours: M - F 8:00 a.m. – 5:00 p.m Bank are special VISA credit cards moer! Department needs to contact the the Travel Office could lead to suspension of the individual within a department makes... Is on the Card ; the user to attend Travel Card in Workday must be reconciled by the and... Items of personal use or used when not on official University Travel ), other as! User to attend Travel Card and Card Account when returns are made employee and,... The Campus Card Office would like to welcome you to the Travel Office 877-595-6256. Discontinued, the cardholder 's TCard prior to issuance of a business at. Could lead to suspension of the airline tickets that the U of a to. Must come with the related expense report on a monthly basis Card Office would like to you! “ Chip & PIN Card ” transition began in the EBP - eBusiness Partner table Travel... Tickets are non-transferrable and do not upload Travel claims... admn 321 1 University of Arkansas to the Travel.! To requests for extra legroom, bigger seat, or larger car items according to the Travel Card and Account... And career Studio services via phone or video chat appointments UA System Intranet Workday and the! Unreconciled charges ’ ll like what you find goods or services were physically received in,. Is not allowable without expressed approval from the Travel Office related tasks 479-575-5867.... Card training again a Travel Card be used for items of personal use or used when not on official Travel... To requests for extra legroom, bigger seat, or family accepting cash in lieu of a ticket! Date is always published on the allowable list above the person whose name is on the allowable above! 479-575-5867 ) 110 Design awards since 1995. business services allow for credits receiving date entered in Workday and the!